Mobile maintenance with SAP and Flexus
Digitize your maintenance and repair processes with FlexMaint, the mobile maintenance solution from Flexus AG. For less downtime, higher system availability and maximum efficiency.
Real-time integration in SAP
Paperless processes
Full transparency
Fast rollouts & simple operation
Flexmaint
Mobile maintenance with SAP – efficient, transparent and flexible.
With the Flexus add-ons based on SAP Fiori, you can fully digitalize your maintenance and repair processes – for a longer system service life, fewer breakdowns and modern, paperless maintenance.
Flexmaint
Our SAP PM consultants will put you on the right track!
Optimize your mobile maintenance. We are happy to support you in the implementation of your PM project!
Customer opinions
What our customers say
“Flexus impressed us right from the start with its competent service and clearly exceeded our expectations of the solution.”
FlexMaint advantages
Combine planning, execution and feedback in one solution
Process messages and orders on the move
Your responsible employees have access at any time and directly on site to all relevant data, documents and functions that are relevant for carrying out maintenance and service activities.
Replace paper-based processes
Mobile management of maintenance completely eliminates paper-based processes and redundant data entry, as your employees store them just in time directly in SAP.
Upload pictures, documents & videos
In the order creation and confirmation, you can store data that is necessary for the performance of the activity. Your employees can also assign documents and photos for more detailed documentation to the appropriate order in SAP.
Report back work steps directly at the place of use
The feedback via mobile device enables a time-optimised process flow. Your employees can report information on working time or material consumption on site and thus immediately start a new order. Choose for yourself which areas of incoming goods logistics, warehouse management, production and shipping are to be covered.
Ad-hoc maintenance and planned maintenance
With the solution, you can map planned maintenance on the basis of maintenance plans as well as create and confirm ad-hoc maintenance.
Integrate the solution directly into SAP
Your processes run completely digitally from now on. Thanks to permanent SAP integration, your data is always available and up-to-date in real time. Trust us as an SAP Silver Partner! A smooth project flow is your top priority? Trust our experience and know-how for a successful project.
White Paper
Mobile SAP Anwendungen für jede Prozesswelt
Sie möchten Ihre Instandhaltungs-, Produktions- oder Inventurprozesse mobil, transparent und effizient gestalten?
Unsere FlexMobile SAP Apps erweitern den SAP-Standard weit über das EWM-Umfeld hinaus – und bringen Digitalisierung direkt auf das Shopfloor-Level.
Mapping the mobile maintenance process in SAP
mobile maintenance process
To create a message
The signalling system in mobile maintenance offers many different options. You have the following to choose from:
In this way, you can use the variant in the process that is easiest to implement. For example, your employee on site can create a notification directly on the move and does not have to return to his stationary workstation and PC to do so. This also eliminates the need for paper-based processes.
Furthermore, you also have the option of storing maintenance plans. These allow you to plan ahead and schedule your staff, as messages are received at regular and predictable intervals.
How to edit messages
In the context of message management, not only the creation of these messages, but also the processing and display of created messages plays a major role.
Mobile maintenance with SAP also offers you the decisive advantage of being able to view your notifications in real time and directly on site. The messages can be processed directly on site, which again saves time.
mobile maintenance process
To release messages and place an order to
Once notifications have been received in your system, your employees must qualify them and create orders. Here you have the option of processing each message individually or bundling messages into one order. This is particularly useful for inspection rounds.
As a maintenance officer, you have the option here to check the created notifications and then create them as an order. You can also change orders that have already been created and assign priorities. You can make and monitor all these changes intuitively via drag & drop in the notification cockpit.
In these orders, you can also directly plan the time for your employees and store exact operations and components. In addition, you have the option of making a BANF request directly in the app to match the order and to add objects directly from your object list. Here, too, the clear message cockpit supports you in processing.
Depending on the role of the employee, role-based characteristics can be displayed in the cockpit. For example, special filters such as “My messages” and “My orders” are displayed.
Mobile management of maintenance completely eliminates paper-based processes and redundant data entry, as your employees store them just in time directly in SAP.
mobile maintenance process
How to assign orders with the planning cockpit
After you have created orders from the messages, they must be distributed to your employees. You can do this in the planning cockpit. You can assign the orders to your employees via drag & drop. Through the direct integration of a calendar with a shift model and public holidays, you can schedule the orders even more easily.
Your advantages of the planning cockpit
The planning cockpit also visualises the status of the individual orders by means of different colours and thus offers you a good insight into the work progress. An additional alerting system actively informs the person responsible for maintenance in the event of deviations or faults in the system.
mobile maintenance process
How to get a part and final notification
Thanks to the mobile app for feedback, your maintenance staff can confirm the order directly at the place of work. As an additional function, the working time can be intuitively recorded here using a type of stopwatch system and stored directly in SAP in the order.
Furthermore, you have the possibility to upload photos and videos to document the solution or a work progress. Furthermore, additional information such as drawings or manuals can be accessed directly on site.
If the maintenance is complete or the problem has been solved, your maintenance representative can confirm the order directly on site using a mobile device. If the work is interrupted in the meantime without the problem having been finally solved, a partial confirmation takes place. The order can then be processed further at any time by one of your employees.
How to document material receipt and return
For cost centre-related accounting, the allocation of used work equipment is necessary. The app for mobile confirmation of work equipment also supports you in this.
Your maintenance officer can store relevant material in the order in advance. This results in a planned withdrawal of goods by the processing employee.
In addition, your employee can request additional material and remove it from the maintenance warehouse. This is called an ad-hoc withdrawal.
In both cases, the material used is posted directly in SAP and assigned to the appropriate order. Once notifications have been received in your system, your employees must qualify them and create orders. Here you have the option of processing each message individually or bundling messages into one order. This is particularly useful for inspection rounds.
mobile maintenance process
Continuous improvements with the maintenance dashboard
Dashboards play a crucial role in securing business processes. The dashboard for your mobile maintenance gives you a real-time insight into the current situation and order situation at all times. The dashboard visualises all current disruptions as well as the utilisation and capacity of your employees.
Furthermore, you get an overview of the work progress by visualising different statuses in colour. You can also filter and display your open orders according to priority.
As a special highlight, your ACTUAL situation is displayed on a 2D factory map. This gives you an overview of all faults on your premises.
mobile maintenance process
Manage attachments and documents
Asset management as the superordinate area of mobile maintenance describes all processes and functions that simplify the entire maintenance process for you through the use of Flexus mobile apps. This includes the following functions:
How to order photos and documents of the message
You have the option of immediately documenting the damage or defect with a photo or storing suitable machine construction plans.
These images and documents are directly linked to the order in SAP, so that the assigned employee has this information available for processing and can access it mobile at any time.
How to generate automatic emails
Several people within your company are involved in the maintenance process. Information on the processing of the maintenance order is relevant for all these employees. Status reports, which are automatically generated and sent by e-mail to the stored persons, are suitable for this purpose.
The flow of information in your company is thus guaranteed throughout and, if necessary, colleagues or superiors can intervene and support. This procedure is also advantageous when different employees are repairing a malfunction in order to monitor the work progress. The manual and time-consuming notification of each other is completely eliminated – the system takes over this function automatically.
How to use the integrated signature function
At various points in your maintenance process, it is necessary to confirm individual process steps with a signature. Without a mobile maintenance solution, this creates a lot of time and bureaucracy, as the signatures have to be recorded manually on paper and then manually assigned to the SAP order by your employee.
The digital signature function supports you here: you can request a signature at any step in your process flow. Your employee can create and save this digitally on their mobile device. This is automatically assigned to the order in SAP as an image file. The advantage: fast and seamless documentation! Your processes now run completely digitally. Thanks to permanent SAP integration, your data is always available and up-to-date in real time. Trust us as your SAP Silver Partner!
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